PAGE WTL052

Wait List Entry

DESCRIPTION

The Wait List Entry page allows you to place a client on a Wait List, and allows you to document the types of Interim Services that the client will be receiving while waiting for Admission. The Wait List Entry page is WTLO52.  

Before You Start

• You as the user must have access to the Wait List Entry function.

• The following roles include write access: 
  • DSHS System Administration
  • Clinician
  • Para-Professional
  • Local CMBHS Administrator
  • Para-Professional Supervisor
  • Authorization Approver
• The following roles have read only access:
  • DSHS Oversight
  • Business Manager
  • Case Manager
  • Oversight
  • Program Clerk
  • Clinical Supervisor
  • Authorization Requester

• You must have already selected the client using the Find/Add client function or from the Clinician Workspace.
• The selected client must have a valid screening on file prior to placement on the Wait List.

Business Rules

• Some fields in the Wait List Entry are required, others are optional. Required fields are designated by a red asterisk *.
• The client’s priority population will be calculated based on the data contained in the most recent assessment or screening in the client’s record.
  • Therefore there must be a screening or an assessment in the client’s CMBHS record for this episode of care or from another that is less than 30 days old.
• If the screening or assessment was completed by another provider, then the new provider must have the needed consent in CMBHS to access the screening or assessment and it must have been created 30 days prior to the date of admission.
• When putting a client on Wait List, if there is not an open episode of care with this provider, then the system checks the most recent screening or assessment for the priority population status to determine the priority population designation for Wait List.
• Clients put on wait list – client from priority population category (for MH – current Medicaid recipient) gets added to the list based on the priority population category list and in order of addition to the list.

How to Access the Wait List Entry Function

• From the Client Services toolbar on the left side of the page, go to the Intake sub-menu, and pick Wait List Entry by CLICKING ON it.
• You will be taken to the Wait List Entry page WTLO52

How to Use the Wait List Entry Function

• Once on the Wait List Entry page, WTLO52, enter correct information into the following fields to create an entry and put a client on the wait list.

Wait List Start Date

• This field represents the date on which the client is added to the Wait List.
• To enter the date TYPE IN the eight (8) numbers that represent the date (mmddyyyy) or you may enter them as (mm/dd/yyyy).

Priority Population

• This field represents the client’s priority population designation and will pre-populate, based on information in the most recent screening or assessment in the client’s record.
• If the Priority Population is not correct, you may change it. If you change the Priority Population Designation, you must document a valid reason for making the change in the Comments section below.

Service Type

• This field reflects the Service Type that the client is waiting for.
• Pick from the available answer choices in the dropdown list.
• If the Service Type that you wish to pick is not in the list of choices, it is because that Service Type is not available for this client at this location.

For OSAR (Outreach Screening Assessment Referral) ONLY

Client’s Provider Choice

• An OSAR should document the client’s choice of provider or provider location.
• Use the arrows to move your selection to the box on the right.
• Be sure to CLICK the Save button before navigating to another page, in order to save the record.

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CLICK HERE for information on 'REGIONAL RESIDENTIAL WAIT LIST'