PAGE WTLO56

Regional Residential Wait List (OSAR)

REGIONAL RESIDENTIAL CENSUS REPORT

The Regional Census Report allows the Outreach, Screening, Assessment and Referral (OSAR) Providers to view the current client census for all of the Residential treatment providers in a particular region, and obtain other information that facilitates coordination of client services and case management.

 

This is also the page on which the OSAR user may view projected discharge dates for clients. Having access to projected discharge dates allows a referring agency to plan client admissions in advance, maximizing scarce resources.

 

The Regional Residential Census Report is on page WTLO56

Before You Start

• CMBHS allows only limited access to the Regional Census Report page.
• Only the DSHS System Administration has write access to this page.
• Other DSHS roles may view this report but on the local level, only a Local CMBHS Administrator, Oversight, Program Clerk and Authorization Approvers may view this site.

Business Rules

• The Regional Census Report will only display the censuses for those treatment providers that are linked with the Location that manages Residential services for that provider.
• If you are operating in the Administrative level for your organization, the Regional Census Report will not display correctly, since the treatment provider locations are linked only with your organization’s referral Location.
• For client privacy reasons, client names are not displayed in the Regional Census Report.

How to Access the Regional Census Report

• To open the Regional Census Report, go to the Provider Tools menu on the Administrative toolbar at the top of any page in CMBHS.

How to Use the Regional Census Report

• When first opened, the Regional Census Report will display all slots/beds in your region.
• You can filter the display of slots/beds by selecting values within any of the selection boxes available.
•  Any of these selections will filter out all the slots/beds except those matching the values you pick.
• The following information is available about each bed/slot and these are the values you can use to filter the list:
  • Provider Name
    • The name of the provider business entity when the bed/slot is located.
  • Gender
    • Indicates if the bed/slot is for a male or female or if gender is not applicable.
  • Begin Service Date
    • Indicates when the bed/slot last became occupied.
  • Projected Discharge Date
    • Reflects the expected date that the current occupant will be discharged.
  • Service Type
    • Indicates the service type of the bed or slot.
  • Age Group
    • Specifies the age limitation associated with the bed/slot if there is one.
    • The age groups for substance abuse services are adult and youth.
    • The age groups for mental health services are adult, adolescent and child.
  • Current Length of Stay
    • This field reflects the length of stay of the current occupant if occupied.
  • Reserved
    • Indicates if this bed/slot is currently reserved.

To return to the unfiltered view, displaying all slots, CLICK the View All button.

• If the current display has more than 10 slots/beds, then the display will only show the first 10, and additional slots/beds will be listed on subsequent pages.
• To see these additional pages, CLICK ON the next page number at the bottom of the list.
• Below the list is a table displaying total numbers of Open Slots, Reserved Slots, Pending Slots, and Reserved Pending Slots.

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CLICK HERE to go to 'DAILY CAPACITY REPORT'