Texas Department of State Health Services (DSHS)

Clinical Management for Behavioral Health Services (CMBHS)

Release Information - 7.14

INFORMATION FOR LOCAL CMBHS SECURITY ADMINISTRATORS

Local CMBHS Security Administrators are responsible for adding the new role to existing accounts and/or creating accounts for new users. Please ensure that this information is also shared with those at your organization who determine who gets access.

• The Inpatient Care Waitlist role should be given to a limited number of persons to ensure that only persons who understand who should be added to the list, have access;
• The Waitlist Entry page and the Waitlist are available only at your CMBHS MH and UM-MH locations. Users at each location can see the persons they added to the list and those added by your organization as a whole;
• The CMBHS Inpatient Care Waitlist Entry is a CMBHS online function only. There is no batch.

Role Access Rights
The InpatientCare Waitlist Manager is the only CMBHS role with Read-Write access to the Inpatient Care Waitlist (SHW153). The following roles have Read-Only access: Security Administrator, BHO Administrator, MH Approver, MH Assessor, NorthSTAR Eligibility Specialist, NorthSTAR Enrollment Specialist, Oversight, YES Waiver LPHA.
The InpatientCare Waitlist Manager is the only CMBHS role with Read-Write access to the Inpatient Care Waitlist Entry (SHW152), which allows them to add a person to the list. These roles have Read-Only access: Security Administrator, BHO Administrator, MH Approver, MH Assessor, NorthSTAR Eligibility Specialist, NorthSTAR Enrollment Specialist, Oversight, YES Waiver LPHA.

USER INSTRUCTIONS

To Add a Person to the Inpatient Care Waitlist
Login to CMBHS and search for the person to be placed on the Inpatient Care Waitlist using Find/Add Client. Enter as many of the search criterion as possible.
If no results are found, create a Client Profile for the client, and Save.
From the Client Workspace, available from Home on the left Menu, select Intake and then Inpatient Care Waitlist Entry.
The Wait List Start Date cannot be changed and will always be set on the current date.
Enter the required information and select Save.
CMBHS validates your entry and displays the Inpatient Care Waitlist Entry.
Select Close and you will be returned to the Client Workspace.

To Remove a Person from the Waitlist
From the Client Workspace, go to the Client Document List at the bottom of the page.
Highlight the item labeled Inpatient Care Waitlist Entry and then select the View button.
Select the Edit and them Remove button.
Enter the required information in Removal Detail and select Save.
Select Close and you will be returned to the Client Workspace.

To View the Inpatient Care Waitlist
The Inpatient Care Waitlist is available from the Administrative toolbar at the top of every page of CMBHS.
Select Provider Tools, Occupancy Management and then Inpatient Care Waitlist.

Additional Information about the CMBHS Inpatient Care Waitlist will be added to the CMBHS Help soon.

Questions About Using the Inpatient Care Waitlist
Tamra Boyd, at 512 206-5056
tamra.boyd@dshs.state.tx.us

CMBHS Questions or Problems contact the CMBHS Help Line
866 806-7806 (Toll Free)

Access to CMBHS
Staff at the DSHS State Hospitals that have been designated to need access to the CMBHS Inpatient Care Waitlist should have submitted the required forms to Tamra Boyd (contact information below) who has forwarded them to the CMBHS Business Team to set-up their CMBHS user accounts. Staff who are determined to need access in the future should use this same procedure.
New CMBHS users will receive an email with the login URL for CMBHS, their User ID and a temporary password. After you login for the first time, the temporary password will immediately expire and you will be directed to the CMBHS Change Password page. Check the CMBHS Help for password rules if you are having difficulty finding a password that CMBHS will accept.

• NOTE: The CMBHS Business Team (contact information below) must be contacted promptly when staff are terminated or transferred and no longer need access to CMBHS.

Questions About Using the Inpatient Care Waitlist
Tamra Boyd, at 512 206-5056
tamra.boyd@dshs.state.tx.us

Help with CMBHS Login contact the CMBHS Business Team
Jackie Webster at 512 206-4625
Jackie.Webster@dshs.state.tx.us
                        or
Teresa Cabral at 512 206-5045
Teresa.Cabral@dshs.state.tx.us

CMBHS Questions or Problems contact the CMBHS Help Line
866 806-7806 (Toll Free)