Page# WTL056

Regional Census Report

DESCRIPTION

The Regional Census Report allows you to view the current client census for all of the Residential treatment locations for a particular region, including information that allows for service coordination and case management.

 

This is also the page on which you may view projected discharge dates for clients.  Having access to projected discharge dates allows a referring agency to maximize the delivery of client services, by allowing for advance planning of client admissions.

Before You Start

• You as the user must have access to the Regional Census Report screen.

• The following roles include write access: 
  • DSHS System Administration
• The following roles have read only access:
  • DSHS Oversight
  • Oversight
  • Security Administrator
  • Program Clerk
  • Authorization Approver

Business Rules

• The Regional Census Report will only display the censuses for those treatment providers that are linked with the Location that manages Residential services for that provider.
•  If you are operating in the Administrative level for your organization, the Regional Census Report will not display correctly, since the treatment provider locations are linked only with your organization’s referral Location.
• Due to Client Privacy provisions, client names will never be displayed in the Regional Census Report.

How to Use

• Before you start, verify that you are currently operating in the correct location by viewing the Provider and Location listed on the information section near the top of the screen. 
• If not, change locations using the Change Location function.

Navigating to the Regional Census Report

From the Provider Tools menu on the top toolbar

1. Open the Occupancy Management sub-menu
2. Select Regional Census Report.

Using the Regional Census Report

• When first opened, the Regional Census Report will display all slots/beds for your region. 
• You can filter which slots/beds are displayed by selecting values within any of the selection boxes available. 
• Any of these selections will filter out all slots/beds except those matching the values you select:   
  • Provider Name
  • Gender
  • Begin Service Date
  • Projected Discharge Date
  • Service Type
  • Age Group
  • Current Length of Stay
  • Reserved
• To return to the unfiltered view, displaying all slots, click the View All button.
• If the current display has more than 10 slots/beds, then the display will only show the first 10, and additional slots/beds will be listed on subsequent pages. 
• Navigate to these pages using the page number links at the bottom of the list.
• Below the list is a table displaying total numbers of:
  • Open Slots
  • Reserved Slots
  • Pending Slots
  • Reserved Pending Slots.