Mental Health First Aid Program

Statistics on attendance and usage of HHSC’s Mental Health First Aid (MHFA) program can be accessed in reports created in and generated by CMBHS. These reports provide statistics for to the Texas State Legislature and allows LMHAs and LBHAs (BMOs) to track their MHFA data in CMBHS.

The content of the reports includes:

• Monthly statistics on the number of active MHFA trainers.
• The number of trainers who have left the program for any reason.
• A listing of school districts and higher education institutions participating in the program.
• The number of attendees per category of personnel. Categories:
  • Teachers, coaches, professors
  • Counselors, social workers, psychologists
  • School Resource Officers
  • Administrators
  • Bus Drivers
  • Cafeteria workers/dieticians
  • Nurses
  • Office staff
  • Support staff (PT, OT, Diagnosticians, Speech Therapists)
  • Custodians and Groundskeeping staff
  • Other
• Other statistics used by LMHAs and LBHAs (BMOs) and for the needs of the HHSC MHFA Program Area.

Entering MHFA information

To enter data, users need to have the MH First Aid Statistic role in CMBHS to enter the data.  Please request this from your CMBHS Security Administrator.

Go to CMBHS Security Administrative Role for more information. 

CMBHS provides a place to enter new data about Mental Health First Aid services. To begin, navigate to the Business Office tab of the Administrative Toolbar and choose Mental Health First Aid Statistics.  Then follow these steps:

1. Click on the New button.
2. New data that can be entered in CMBHS for MHFA include:
   • School District
   • University/Higher Ed.
   • Educational Entity
   • Number of active trainers
   • Number of trainers who left the program
   • Date
   • Category of personnel

  Notes

• If School District is selected, System would display ISD for entered Educational Entity.
• If the user is not able to find the school in the ‘Educational Entity’ field, then contact Security Administrator to add in the CMBHS.

3. The buttons displayed are Save, and Edit Complete the Data entry fields listed below.  Once completed hit Save.  You can edit  data after saving.

When the created record is saved in the table grid on Mental Health First Aid Statistics page (MHF001).

For School Districts: System shows the cumulative sum of the educational entities numbers (School data) for same ISD. 

For University/Higher Ed. System displays the individual records created for the month.

4. To view the school data for particular ISD at the granular level, follow the following steps:

 

• On ‘Mental Health First Aid Statistics (MHF001), select ‘School District’ as a filter type and conduct ‘Search’ for the available data along with search criterion at the Provider level.
• Once the system displays data for the ‘School District’, select one of the ISD (with cumulative sum of School numbers) and click on ‘View’ control.
• In response, System would navigate the user to the screen (MHF003), which displays the School data for ISD at granular level.

 Note: If the user wants to remove or delete the created ‘University/Higher Ed) data, the action can be completed on MHF001 screen. However, To complete the deletion for School data, The user has to navigate to MHF003 screen.

Field	Control Type	Description	Condition
Organization	Drop-Down	List of all LMHA/LBHA’s. (HHSC user Reports only).	O
School District	Searchable Text Box/Drop-Down	A list of School Districts of only entered data. If Organization is selected, show only entered schools on the list.	O
University / Higher Ed.	Searchable Text Box/Drop-Down	A list of University/Higher Ed. of only entered data. If Organization is selected, show only entered University/Higher Ed. on the list.	O
Start Date	Date field /Pop-up Calendar	A start date that the Provider or HHSC user wants to pull data for.	R
End Date	Date field /Pop-up Calendar	An end date that the Provider or HHSC user wants to pull data for.	R
School District	Read-Only	Texas School Districts where First Aid training are administered.	R
University / Higher Ed.	Read-Only	Texas University or Higher Educational Institution where First Aid training are administered.	R
Date	Read-Only	The actual date the training was administered.	R
Teachers / Coaches / Professors	Read-Only	Total number of Teachers and/or Coaches and/or Professor attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Counselors / Social Workers / Psychologists	Read-Only	Total number of Counselors and/or Social Workers and/or Psychologists attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
School Resource Officers	Read-Only	Total number of School Resource Officers attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Administrators	Read-Only	Total number of Administrators attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Bus Drivers	Read-Only	Total number of Bus Drivers attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Cafeteria Workers / Dieticians	Read-Only	Total number of Cafeteria Workers and/or Dieticians attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Nurses	Read-Only	Total number of Nurses attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Office Staff	Read-Only	Total number of Office Staff attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Support Staff (PT, OT, Diagnosticians, Speech Therapists, etc.)	Read-Only	Total number of Support Staff attending the First Aid training at the educational institution selected (0-999).	R
Custodians and Grounds keeping Staff	Read-Only	Total number of Custodians and/or Grounds keeping Staff attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R
Other	Read-Only	Total number of Others attending the First Aid training at the educational institution selected (0-999). (Default to 0)	R

5. These are required fields.  The Number of active trainers, number of trainers who have left the program, School District or University/Higher Ed., and date.

6. Click the Add button, and a new data row appears.

7. To edit an existing record, select the record’s new row and click the Edit button.

8. Existing records can be searched by School District or University/Higher Ed, the Fiscal year radio button, or a date range in the Start date and End Date fields.

9. Click on the record in the list.

10. To remove a record, click the “Remove” button.  To make changes to a record click “Edit” and “Save” to complete the update.

 

Generating MHFA Reports

To generate an MHFA report, the user must have the MHFA Provider Report role in CMBHS. 

Go to CMBHS Security Administrative Role for more information.

1. To navigate the CMBHS reports page, hover over Data on the top navigation bar and click on Reports.
2. Scroll down and click on the CMBHS Mental Health First Aid Statistical Report.
3. MHFA can be searched by:
   1. Org Nbr Internal
   2. Organization Nbr
   3. Start Date
   4. End Data
   5. By School District/University
4. To search by School District/University:
   1. Click the School District/University dropdown box.
   2. Choose Select All.
   3. Click on the school or university to view data.
   4. Click Run
   5. To view data for a different School/University click Advanced.
   6. Select the School/University in the Prompts Summary.
   7. Click the < in the Refresh Values box.
   8. Click Ok.
   1. Select a different School/University to view in the Select School District/University dropdown box.
   10. Click Run.
5. Choose from 2 report tabs:
   1. View by Categories of Personnel
   2. View by Trainers (Active and Trainers who left the MHFA Program).
6. After the search criteria has been entered, click on the Run button to run the report.
7. The user will view the sum of personnel by category for org number, date range or school/university chosen.
8. The report also shows the Total Number of Attendees for each personnel category and the total number of attendees for the given search range.
9. To view MHFA Trainers data, click on the Trainers tab next to the Categories of Personnel tab.
10. This tab shows how many trainers remained how many trainers left in the current month.
11. The Roll up table shows an average of trainers who are active and who have left the program for the current month.
12. Export reports to PDF, Excel or CSV format by clicking the Export icon at the top of the page.
13. Print the report by clicking on the printer icon at the top of the page.

 

Mental Health First Aid Training Statistics 

Mental Health First Aid Training Statistics is a screen that provides the ability for users to enter Mental Health First Aid training data in the CMBHS application for reports. This data is reported monthly by LMHA’s/LBHA’s.

The ‘Mental Health First Aid Training Statistics’ feature has two components:

• Training Statistics List: will display the list of monthly training statistics data.
• New Training Statistics Form: will provide the ability to add training data.   

Before You Start

• You must be assigned a CMBHS user role that allows you to utilize “Mental Health First Aid Training Statistics” functionality in the CMBHS application. Click here to view CMBHS Roles and their Read-Only and read-Write Page Rights.
• The feature ‘Mental Health First Aid Training Statistics’ is only available to the Parent Provider and Program entities.

How to access “Mental Health First Aid Training Statistics to enter training data in the CMBHS application

From Business Office

How to access the screen: Login as ‘DSHS System Administrator, MH First Aid Statistics and Security Administrator on Parent Provider and Program locations > Select Business Office > Mental Health First Aid Training Statistics

How to add monthly training data on New Training Statistics Form and save it on ‘Mental Health First Aid Training Statistics screen:

• USER: select the ‘Mental Health First Aid Training Statistics’ screen from the Business Office menu on the Administrative Toolbar.
• SYSTEM: display the ‘Mental Health First Aid Training Statistics’ screen.
• USER: Select ‘New’ button.
• SYSTEM: display the ‘New Training Statistics Form’.
• USER: enter data in all the required fields given on the form and selects ‘Save’ control button.
• SYSTEM: Add the saved training statistics form in the table grid on ‘Mental Health First Aid Training Statistics’. 

How to edit an existing record of Training Statistics:

• The user selects the Mental Health First Aid Training Statistic sub-menu link.
• From the grid, the user selects a record to edit. The record is highlighted, and the user selects the Edit button
• The user updates the record, and the user selects the Save button.
• System saves the updates to the record.

How to search a saved record from ‘Training Statistics List’ table grid

• USER: log into CMBHS application on one of the Parent Provider or Program location.
• SYSTEM: takes the user to home page.
• USER: selects ‘Mental Health First Aid Training Statistics’ from Business Office administrative toolbar menu
• SYSTEM: access the feature for the user.
• USER: select one of the radio buttons out of three filter criteria ‘Fiscal Year’, ‘Report Date’ and ‘Date Range’ and subsequently enters the data in the subfields of the selected filter criterion and selects the ‘Search’ button.
• SYSTEM: display all the results based on the selection and entered data.

Detailed Explanation of Functionality and data fields:

1. Training Statistics List will be a first section on the Screen 'Mental Health First Aid Training Statistics’: This section can be used to search an existing training record in the table grid.

• This section will have three filter criteria: Year List, Date Report and Date Range
• The section is controlled by action button 'Search'. 
• Whenever the user conducts a search by selecting the filter criteria and entering the data in the sub fields for the selected radio button (filter criteria), then the system displays all the results in the table grid. 
• Note:
• The filter criteria are required to conduct a search. 
• Subfield entry is required for the selected filter criteria, otherwise the system will not let the user conduct a search. 

2. On the ‘Mental Health First Aid Training Statistics’ screen, the system will display control buttons ‘New’ and ‘Close’.
3. When the user selects the ‘New’ control button on ‘View ’then the system will open a ‘New Training Statistics Form’ screen. 
4. When the user selects on 'Close' control feature at the right top of the page, then the system will exit the user from the page "Mental Health First Aid Training Statistics".  
5. Business Rules of ‘New Training Statistics form’ Screen 

On New Training Statistics Form, the screen will display following fields:

1. Report Date. Enter the date in the ‘Report Date’ field.
2. Enter the numeric character data to the following training parameters

Total Monthly Training Data    

• Number of employees/contracted providers certified as instructors.
• Number of public school district employees, contractors, volunteers, and school resource officers trained.
• Number of private school employees, contractors, volunteers, and school resource officers trained.
• Number of individuals with direct and continuous contact with students trained (not included in any other group)
• Number of employees or contractors of institutions of higher learning trained.
• Number of non-educators/community members trained
• Number of teenagers trained in teen MHFA
• Number of youths under twenty-one trained in youth or adult MHFA
• Number of employees and contractors of a child-care facility trained
• Number of first responders trained
• Number of judges trained
• Number of attorneys trained
• Number of SMVF trained (these SMVF are not included in any other groups)

 

First Responder Training Data

• Out of total First Responders trained this month:
• Number of Law Enforcement trained
• Number of Firefighters trained
• Number of Paramedics/EMTs trained
• Number of 911 Dispatchers trained
• Number of Other first responders trained

 

School Training Data

• Out of total school employees, contractors, volunteers, school resource officers trained this month:
• Number of public school district employees, contractors, volunteers, school resource officers trained in Youth MHFA
• Number of private school employees, contractors, volunteers, school resource officers, trained in Youth MHFA
• Number of public school district employees, contractors, volunteers, school resource officers trained in Adult MHFA
• Number of private school district employees, contractors, volunteers, school resource officers trained in Adult MHFA

SMVF Training Data

• Out of total trained this month:
• Number SM trained in Veterans module
• Number VF trained in Veterans module
• Number SMVF trained in adult or youth MHFA

Key: SM = service member; VF = veteran or family member; SMVF = service member, veteran, or family member -------------------(Read Only)

Total Number of Trainings Conducted

• Number Adult Trainings Conducted
• Number Youth Trainings Conducted
• Number of Teen Trainings Conducted

Number of Trainings Conducted at Schools

• Out of total trainings conducted:
• Number Adult Trainings Conducted at public ISDs
• Number Adult Trainings Conducted at private schools 
• Number Youth Trainings Conducted at public ISDs 
• Number Youth Trainings Conducted at private schools
• Number of Teen Trainings Conducted at public ISDs 
• Number of Teen Trainings Conducted at private schools

Notes on Training Statistics List

• Created and updated records will be displayed on the ‘Mental Health First Aid Training Statistics’ table grid by selecting the ‘Save’ control button on the New Training Statistics Form.
• To make edits on the existing record, select the saved record on ‘Mental Health First Aid Training Statistics’ and select the ‘View’ action button. In response, the system will open the same record on the New Training Statistics page in view mode. Make the edits on the training record by selecting the ‘Edit’ action button.

Audit Information

When LMHA/LBHA staff is on 'Mental Health First Aid Training Statistics' screen and the user selects one of the saved records and selects the 'View' control button, the system will display the 'Audit Information' section at the bottom of the page.

• Created By: A system generated Value- Displays the user's name who has initiated to complete the document.
• Created Date: A system generated value- Displays the document saved date & time.
• Last Saved By: A system generated value- Displays the user's name, who last saved this document.
• Last Saved Date: A system generated value- Displays the document last saved date